As part of our Enterprise 2.0 assessment criteria, our team used a number of Web 2.0 tools to help with teamwork collaboration. We started off using email with version control to share documents; however that quickly became too difficult to manage.
Skype
We used Skype for VoIP meetings and decided to also try to share documents through that. However, the same ‘hard to manage’ problem occurred when we were not signed into Skype. We did however continue using Skype for VoIP conferences; which is significantly better than sending emails or even using MSN messenger.
Google Docs
We discovered that the processing, formatting and editing power of Google docs is severely limited in comparison to desktop processing solutions. For this reason, the most attractive aspect of Google Docs (being free of charge) is potentially its free price tag.
Microsoft Office Live
Using OffiveLive as a collaborative workspace was a little daunting at first, however it became quite simple and user friendly once we familiarised ourselves with it.
We soon discovered that OfficeLive excelled where Google Docs failed. We were able to develop a document on our desktops (locally) then upload it to the online workspace for sharing and editing. Once this occurred OfficeLive would send an email update to all registered editors, updating them of the document’s status.
We then developed a centralised document, which each member added his or her individual sections to. Each user would access the document; edit it locally and then update the document on the server. After editing they save the document and it automatically.
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That story sounds familiar. We had very similar experience, until we switched to project management software. SaaS doesn’t cost that much and it accommodates all project management features you need. Our team chose Wrike. We heavily relied on email, and Wrike’s email integration system is a perfect solution for us.
Seriously, it is much easier to choose the project management software that suits you themost , and forget about those problems!